Privacy Policy
IR Japan Holdings, Ltd. (“the Group”) believes that it is important to protect the personal information of all individuals, and has established and implemented the following policy regarding the protection of such information.
- The Group acquires, uses, and provides personal information appropriately, and takes all possible measures to properly manage the personal information entrusted to us. We do not provide personal information to third parties without the consent of the party concerned, except as required by laws and regulations, etc. We do not use personal information for purposes beyond the scope necessary to achieve the specified purposes of use, and we take measures to ensure that personal information is not used for any other purpose.
- The Group complies with laws and regulations, guidelines prescribed by the government, and other norms regarding the handling of personal information.
- The Group prevents and corrects any leakage, loss, or damage of personal information.
- The Group appropriately responds to complaints and consultations regarding the handling of personal information.
- The Group formulates, implements and maintains a personal information protection management system and strives for its continuous improvement.
Established: February 2, 2015
Shirou Terashita
President and Chief Executive Officer
IR Japan Holdings, Ltd.
Handling of Personal Information
1. Acquisition of Personal Information and Purposes of Use
IR Japan Holdings, Ltd. (hereinafter, the “Company”) and its Group companies (hereinafter, the Group) acquire and use personal information to an appropriate extent, in accordance with the following purposes of use. If it becomes necessary to use personal information for purposes other than those listed below, the Company will obtain the consent of the individual to whom the information pertains, except in cases where the individual has given prior consent or where exceptions are permitted under the Act on the Protection of Personal Information or other laws and regulations. In addition, the Company may outsource a part of its business to a contractor and entrust personal information to the contractor to the extent necessary. In such cases, we will appropriately manage personal information in accordance with laws and regulations as well as standards prescribed by the Company.
- (1) Personal information regarding shareholders
- To conduct business related to shareholders, including the holding of general meetings of shareholders, administration, and payment of dividends implemented according to various laws and regulations
- (2) Personal information obtained from contractors or consignors
- 1) To manage contractors
- 2) To perform the services entrusted by consignors
- 3) To provide information regarding seminars and other events planned by the Group
- 4) To provide information regarding the Group’s services that we believe will be beneficial to clients
- (3) Personal information of inquirers
- To respond to the inquiry selected in the inquiry item
- (4) Personal information obtained from public information
- 1) To conduct surveys to improve the quality of its overall services and introduce the Company’s services
- 2) To confirm the information in accordance with laws and regulations and to manage ongoing transactions
- (5) Personal information of employees, resignees and retirees
- 1) To manage personnel and payroll
- 2) To provide internal services and benefits
- 3) To perform labor safety and health management operations
- 4) To communicate in the course of business and in case of emergency, such as in the event of a disaster
- 5) To manage the health of employees in accordance with laws and regulations
- 6) To conduct business management, asset management, system management, etc.
- 7) To comply with labor-related laws and regulations for resignees and retirees
- 8) To contact resignees and retirees for administrative purposes or in case of emergency
- 9) To conduct various other activities to contribute to operations incidental and related to the above
2. Provisions for Joint Use
- (1) Joint use of information
- In addition to business management and risk management of the Group, the Group conducts the following joint use to provide higher value-added services that take advantage of the characteristics of each Group company.
- (2) Items of personal information to be jointly used
- ・All information described in 1. (1) to (5) above
Name, information related to affiliation (company name, department name, etc.), title, address, telephone number, fax number, email address, etc., and any information arising from transactions, discussions, negotiations, etc.
- ・All information on business cards received by the Company
Name, information related to affiliation (company name, department name, etc.), title, address, telephone number, fax number, email address, etc.
- (3) Scope of joint users
- (4) Purpose of use by joint users
- ・To properly execute business management and various risk management of the Group
- ・To plan and develop higher-quality products and services offered by the Group
- ・To provide individualized proposals and information regarding the Group’s various products and services
- (5) Responsibility for the management of personal information to be jointly used
- Senior General Manager, Administration Department
IR Japan Holdings, Ltd.
- *Please check “7. About Our Organization” for the address and name of the representative.
- (6) Method of acquisition
- The Company acquires the personal information described in 2. (2) in writing and in electronic data.
3. Disclosure of Personal Information, etc.
Upon request from the person himself/herself, or their representative, we will respond to notification/disclosure of the purpose of use, revision/addition of the content, deletion of items of the content, disuse/elimination of information, cessation of provision to third parties, or disclosure of records of provision to third parties of personal information subject to disclosure held by the Company (excluding 1. (2) 2)). Please contact the “6. Personal Information Protection Contact Point” and we will explain the procedures for requesting disclosure, etc.
4. Matters Relating to Safety Management Measures
The Company takes the following necessary and appropriate measures to prevent leakage, loss, or damage of personal information handled by the Company and to ensure the safe management of personal information.
- Establishment of a basic policy and handling rules regarding personal information
- Organizational, personnel, physical, and technical safety management measures based on internal rules
- When handling personal information in foreign countries, understanding systems related to the protection of personal information in that country and taking necessary and appropriate measures to ensure the protection of personal information
5. Google Analytics
Our website uses Google Analytics, an access analysis tool provided by Google. Google Analytics uses cookies to collect data. Such data is collected anonymously and does not enable individuals to be identified.
This feature can be turned off to prevent the collection of data by disabling cookies. To do so, please check your browser settings. Please see the Google Analytics Terms of Service and the Google Privacy & Terms for more information.
Google Analytics Terms of Service 
https://marketingplatform.google.com/about/analytics/terms/us/
Google Privacy & Terms
https://policies.google.com/?hl=en
6. Personal Information Protection Contact Point
If there are any complaints or consultations regarding the handling of personal information, please contact us at the telephone number, fax number or address listed below.
Senior General Manager, Administration Department
26th floor, Kasumigaseki Building, 2-5, Kasumigaseki 3-chome, Chiyoda-ku, Tokyo
Tel: +81-3-3519-6750
Fax: +81-3-3519-6730
7. About Our Organization
IR Japan Holdings, Ltd.
26th floor, Kasumigaseki Building, 2-5, Kasumigaseki 3-chome, Chiyoda-ku, Tokyo
Shirou Terashita, President and Chief Executive Officer
